Q&A for JI Faculty

Proposal Preparation

How often does the JI call for proposals?

Requests for Letters of Intent (LOI) are generally issued in January of each year, with full-proposal invitations following in the late winter and award announcements typically made in mid-summer. The 2020 RFP opens January 10. Letters of intent are due February 28, 2020.

How does the JI review Letters of Intent (LOI)?

Leadership from both Michigan Medicine and Peking University Health Science Center reviews all LOIs, ranking submissions based on the following criteria:

  • Novelty of the research idea and approach that capitalizes on a dynamic collaboration
  • Qualifications and experience of the principal investigators from both institutions
  • Potential for future extramural funding
  • Proximity to clinical relevance

If an LOI receives sufficient interest to warrant further consideration from both institutions, the study team will receive an invitation to submit a full proposal.

Where can I find full-proposal templates?

The following templates and policies are available to help with your full proposal development:

The budget template has $16,000 allocated for travel over the two-year project period ($8k, per institution per year). Is this allocation mandatory?

The $16,000 budget for travel is highly recommended ($4000 per person, 2 members/ year for a total of 2 years). At the minimum, $8,000 should be included in your budget to accommodate travel to the annual JI symposium, which alternates locations between Beijing and Ann Arbor. 

Is cost-sharing mandatory?

For faculty from Michigan Medicine, cost sharing is highly recommended but not required. For faculty from other health science schools (i.e., dental, public health, nursing), University of Michigan Office of Research (UMOR) has offered to cost-share 50% of the total award from Michigan, with the remaining 50% from the department. 

Can equipment be included in the budget?

Yes, with justification provided. However, if there is an approved equipment purchased under the JI grant, it is the principal investigator and his/her home department’s responsibility to follow University of Michigan’s Standard Practice Guide 520.1 to ensure proper acquisition, management and disposal of equipment.

How much can I budget for personnel expenses?

The Joint Institute has a maximum of 50% of total budget/ award to be allocated on personnel efforts. The 50% is inclusive of salary and fringe. Using JI funds for scholarships and tuition is prohibited.

How does the JI review full proposals?

The Joint Institute has a parallel review process led by each institution’s scientific review committees. PKUHSC’s Research Office, in consultation with President Qimin Zhan and Vice President Ning Zhang, leads a half-day study session reviewing all full proposals. At Michigan Medicine, Dr. Rodica Busui, Associate Chair for Clinical Research at the University of Michigan, leads the scientific review processes within the Scientific Review Committee (SRC), in which all full proposals are reviewed in-depth based on the NIH 9-point rating scale designed to encourage reliable scoring of applications’ overall impact on areas of scientific significance, investigators’ strengths, innovation, approach, and environment. Funding decisions are made based on interests from both PKUHSC and Michigan Medicine.